Competition Rules

Overview

1. The Society's Competitions

   1. The Society holds a number of competitions each season which may be in either digital or print format.

      Digital competitions are organised by the Digital Secretary (or nominated deputy).

      Print competitions are organised by the Print Secretary (or nominated deputy).

   2. The following Competitions shall be held during each season at the dates outlined in the programme:

      • Projected Digital Image Competition - digital format

      • Monochrome Print Competition - print format

      • Colour Print Competition - print format

      • Loll Leatt Cup Competition - digital format

      • John Saville Rose Bowl Competition - digital format

   3. Competitions may be entered only by fully paid up members of the Society.

   4. Entries for competitions will be anonymous for judging but displayed on competition nights and results.

Entries

2. Submission of Entries

   1. Entries for a competition must be submitted through Photo Entry.

   2. Prints submitted for a print competition must be preceeded by corresponding digital submission in Photo Entry. The print version must be given to the competition organiser, i.e. Print Secretary.

   3. Entries to competitions must be submitted by the date stated in the programme unless the organiser, at their absolute discretion, agrees to late submission.

   4. The organiser may, at their absolute discretion, decide to limit the number of entries put forward for judging if the number entered is considered to exceed that which the organiser considers might be judged fairly in reasonable time. The numbering of entries is used to determine such a cut off, and it is advised that entrants order their entries with their most favoured as the earlier entries. For example, a competition with maximum 3 entries may be reduced to maximum 2 entries, in which case only entries 1 and 2 from each member will go forward to judging.

   5. Any entry that does not meet the submission criteria for the competition will be rejected and returned to the member for correction and resubmission. Resubmissions must also meet the submission dates of the competition.

3. Entry Criteria

   1. All entries must have originated as photographs taken by the member submitting them.

   2. Computer generated images (i.e. not originating as photographs) are not acceptable.

   3. No image may be entered into more than one of the Society's competitions in the same season. For example, modifications of the same original image must not be submitted separately to print and digital competitions, nor to colour and monochrome sections.

   4. No image which has gained an award in any of the Society's competitions in one season shall be eligible for submission to Society competitions in any subsequent season.

   5. Additional criteria is outlined in each competition's specific section below.

Judging and Results

4. Judging and Awards

   1. Each Competition shall be judged in accordance with these rules by a Judge appointed by the organiser on a date specified in the Programme for the Season and the name of the Judge shall, if practicable, be stated in the Programme.

   2. Entries shall be provided to the Judge in random order.

   3. If the Judge decides the entries are not of sufficient quality, any or all of the awards available in any competition may be withheld.

   4. The Judge shall normally award a first, second and third place in each competition. Additional awards of Highly Commended (HC) and Commended (C) may be awarded at the judge's discretion, up to a maximum outlined in each competition's specific section below.

   5. The decision of the Judge shall be final.

5. Certificates and Trophies

   1. In each Competition a certificate shall be given to each Member to whom an award is assigned by the Judge.

   2. Trophies are awarded for the first placed image in some competitions. All competition trophies remain the property of the Society and shall be returned to the Committee before the date fixed for presentation of awards in the Season following that in which they were awarded (typically the AGM).

Image Specifications

6. Specifications for digital images

   Please note that the precisely detailed specifications are important as they ensure that the images are projected optimally and in the correct order

   1. All digital images, whether submitted for digital competition or accompanying print competition entries, must be in JPEG format and sRGB colour space.

   2. Maximum dimensions are 1600 pixels wide by 1200 pixels high.

      For example, considering the maximum dimensions for some common aspect ratios, then:

      • A square format i.e. aspect ratio 1:1 submitted size would be 1200x1200 pixels

      • A widescreen landscape format e.g. aspect ratio 16:9 submitted size would be 1600x900 pixels

      • A typical portrait format e.g. aspect ratio 4:5 submitted size would be 960x1200 pixels

   3. Digital images must be titled as follows:

      Up to 50 characters long.

      Titles must not include the author, their membership number or the entry number

7. Specifications for prints

   1. Each print must be presented on a single mount measuring 400mm x 500mm +/- 2mm. Within that mount size, the print may be of any size and shape.

      The overall thickness must not exceed 4mm (in keeping with current Yorkshire Photographic Union rules). It is recommended to use a single layer mount with the print simply taped on the back, with a backing board.

      Avoid features on the backs of prints that may cause damage to other prints, e.g. velcro patches, adhesives, etc.

   2. The image number (1, 2, 3 etc), the title, and the member's number (but not name) must be written on the back of the mount in the top right corner.

   3. Prints must not be framed.

   4. If prints are wrapped, the wrapping will be removed and discarded except by special arrangement.

   5. Transparent sleeves are discouraged: if provided, they will be removed and discarded.

   6. All prints submitted for a Society competition must be accompanied by corresponding digital images. Prints must be given to the Print Secretary.

   7. Prints may be trade processed.

Competition Specifics

8. Projected Digital Image Competition

   1. Members may enter a maximum of three digital images.

   2. Based on the number of entries, and in addition to 1st, 2nd and 3rd, the following may be awarded:

      No of entries	Awards (20% of entries)
      1-19	-
      20-24	1 HC
      25-29	1 HC, 1 C
      30-34	1 HC, 2 C
      35-39	2 HC, 2 C
      40-44	2 HC, 3 C
      45+	3 HC, 3 C

   3. 1st place additionally receives the Kodak Host Club Trophy (see Certificates and Trophies above for further details)

9. Monochrome Print Competition

   1. Members may enter a maximum of three prints.

   2. Definition of monochrome:

      A print is a monochrome print if, throughout its tonal range, the print is of shades of grey or of one colour only; any other print is deemed to be a colour print. Partial toning is regarded as colour.

      This is consistent with the current definition from FIAP (Federation Internationale d'Art Photographique):

      "A black and white work going from very dark grey (black) to very clear grey (white) is a monochrome work with the various shades of grey. A black and white work toned entirely in a single colour will remain a monochrome work able to stand in the black and white (monochrome) category; such a work can be reproduced in black and white in the catalogue of a salon under FIAP Patronage. On the other hand, a black and white work modified by partial toning or by the addition of one colour, becomes a colour work (polychrome) to stand in the colour category; such a work requires colour reproduction in a catalogue of a salon under FIAP Patronage"

   3. Based on the number of entries, and in addition to 1st, 2nd and 3rd, the following may be awarded:

      No of entries	Awards (20% of entries)
      1-19	-
      20-24	1 HC
      25-29	1 HC, 1 C
      30-34	1 HC, 2 C
      35-39	2 HC, 2 C
      40-44	2 HC, 3 C
      45+	3 HC, 3 C

   4. 1st place additionally receives the Brian Jackson Trophy (see Certificates and Trophies above for further details)

10. Colour Print Competition

    1. Members may enter a maximum of three prints.

    2. Based on the number of entries, and in addition to 1st, 2nd and 3rd, the following may be awarded:

       No of entries	Awards (20% of entries)
       1-19	-
       20-24	1 HC
       25-29	1 HC, 1 C
       30-34	1 HC, 2 C
       35-39	2 HC, 2 C
       40-44	2 HC, 3 C
       45+	3 HC, 3 C

    3. 1st place additionally receives the YPS Print Trophy (see Certificates and Trophies above for further details)

11. Loll Leatt Cup Competition

    1. The Loll Leatt Cup is awarded for a panel of three digital images on a common theme, topic or concept.

    2. Members may enter a maximum of three panels (each panel comprising of three images).

    3. Each panel must have an overall title. Individual images may also be separately titled at the author's discretion.

    4. In addition to the three individual images in the panel, an additional "panel arrangement" image should show the arrangement of the images in the panel.

    5. When submitting images, the first image should be the panel arrangement image, followed by the three individual images from left/top to right/bottom, therefore a total of 4 images should be uploaded.

    6. Based on the number of entries, and in addition to 1st, 2nd and 3rd, the following may be awarded:

       No of entries	Awards (25% of entries)
       1-15	-
       16-19	1 HC
       20-23	1 HC, 1 C
       24-27	1 HC, 2 C
       28-31	2 HC, 2 C
       32-35	2 HC, 3 C
       36-39	3 HC, 3 C
       40-43	3 HC, 4 C (and so on)

    7. 1st place additionally receives the Leatt Cup (see Certificates and Trophies above for further details)

12. John Saville Rose Bowl Competition

    1. The John Saville Rose Bowl is awarded for a digital image depicting the given theme for the season. The photograph must be taken within the county boundaries of Yorkshire (be that North, South, East, or West).

    2. Members may enter a maximum of three digital images.

       No of entries	Awards (25% of entries)
       1-15	-
       16-19	1 HC
       20-23	1 HC, 1 C
       24-27	1 HC, 2 C
       28-31	2 HC, 2 C
       32-35	2 HC, 3 C
       36-39	3 HC, 3 C
       40-43	3 HC, 4 C (and so on)

    3. 1st place additionally receives the John Saville Rose Bowl (see Certificates and Trophies above for further details)

Further Details

13. Enquiries

    Members may contact the competition organiser or any member of the committee for any enquires related to competitions.

14. Commencement

    These Rules shall come into force on 15 October 2022 and supersede all previous Rules relating to the Society's competitions.